Navy Command - Infrastructure Directorate Compliance Manager - #146105

HM NB Devonport, Plymouth, PL2 2BG

Job Summary

Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of water space, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating home base for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy

Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.

The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning, operations and managing contracts, to media and communications.

The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.

In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and some of car parking.

Reasonable Adjustment

To ensure that no one is put at a disadvantage during the recruitment process due to disability, condition or impairment, our intent is to reduce or remove any barriers where possible and provide additional support where appropriate both during this recruitment process and in the role once a suitable candidate has been appointed. Therefore, if you feel you would wish to discuss any reasonable adjustment either as part of this recruitment process or if you were to be appointed in the role being advertised, please do so with the recruiting line manager.

Job Description

• To be accountable to the Deputy Estates Manager (NB Estate) for the delivery of the FMSP Asset Management function. Ensuring engagement with all stakeholders to understand requirements of the assets.
• In direct support of the Deputy Estates Manager (NB Estate), provide the discrete Intelligent Customer (IC) for the Performance and Maintenance function with Babcock and Mitie principally executed through the delivery of the Future Maritime Support Programme (FMSP) contract.
• Ensure Management Information, Reports and Contract Deliverables are met in accordance with the FMSP Statement of Technical Requirement (SOTR), associated SOTR Annexes and contract schedules, engaging the Nuclear Design & Maintenance (NDM) group where deliverables impact NDM managed assets
• Support the Deputy Estates Manager (NB Estate) with the management of Estate compliance following legislative, regulatory and Defence Policy requirements. In support of this activity:
• Hold regular compliance meetings with the Industry Partner.
• Review data provided for relevant compliance KPIs from the industry partner in accordance with the requirements of the FMSP contract.
• Manage and maintain data areas over viewing the compliance of the Estate.
• Ensure all compliance certificates and reports are reviewed and held by MoD in its capacity as the Authority.
• Provide reports / dashboards as required on Estate compliance to the Deputy Estates Manager (NB Estate)
• Liaise with site Health, Safety & Assurance Team and Defence Infrastructure Organisation (DIO) on compliance of the estate.
• Manage, report and satisfactorily close out Safety Notices received from DIO and other sources.
• Ensure that actions and short falls stemming from Fire Risk Assessments are raised to the correct work stream for rectification and managing those activities to completion.
• Under the direction of the Deputy Estates Manager (NB Estate), work with the IP to ensure expected contract performance and value for money in the delivery of the contract.
• Under the direction of the Deputy Estates Manager (NB Estate), maintain an accurate Asset Management Register to deliver the Strategic Asset Management Plan and Asset Management Plans.
• Scrutinise asset survey reports to ensure compliance issues are resolved, highlighting any shortcomings to the Deputy Estates Manager (NB Estate)
• To be accountable to the Deputy Estates Manager (NB Estate) for the delivery of the FMSP Asset Management function. Ensuring engagement with all stakeholders to understand requirements of the assets.
• In direct support of the Deputy Estates Manager (NB Estate), provide the discrete Intelligent Customer (IC) for the Performance and Maintenance function with Babcock and Mitie principally executed through the delivery of the Future Maritime Support Programme (FMSP) contract.
• Ensure Management Information, Reports and Contract Deliverables are met in accordance with the FMSP Statement of Technical Requirement (SOTR), associated SOTR Annexes and contract schedules, engaging the Nuclear Design & Maintenance (NDM) group where deliverables impact NDM managed assets
• Support the Deputy Estates Manager (NB Estate) with the management of Estate compliance following legislative, regulatory and Defence Policy requirements. In support of this activity:
• Hold regular compliance meetings with the Industry Partner.
• Review data provided for relevant compliance KPIs from the industry partner in accordance with the requirements of the FMSP contract.
• Manage and maintain data areas over viewing the compliance of the Estate.
• Ensure all compliance certificates and reports are reviewed and held by MoD in its capacity as the Authority.
• Provide reports / dashboards as required on Estate compliance to the Deputy Estates Manager (NB Estate)
• Liaise with site Health, Safety & Assurance Team and Defence Infrastructure Organisation (DIO) on compliance of the estate.
• Manage, report and satisfactorily close out Safety Notices received from DIO and other sources.
• Ensure that actions and short falls stemming from Fire Risk Assessments are raised to the correct work stream for rectification and managing those activities to completion.
• Under the direction of the Deputy Estates Manager (NB Estate), work with the IP to ensure expected contract performance and value for money in the delivery of the contract.
• Under the direction of the Deputy Estates Manager (NB Estate), maintain an accurate Asset Management Register to deliver the Strategic Asset Management Plan and Asset Management Plans.
• Scrutinise asset survey reports to ensure compliance issues are resolved, highlighting any shortcomings to the Deputy Estates Manager (NB Estate)
  
  

Person specification

Essential: Level 4 Qualification in a related discipline that contributes to the output of the role (Facilities Management, Health and Safety). Or a Level 3 qualification with extensive relevant experience at the discretion of the Deputy Head. IOSH Managing Safely or Equivalent Qualification.

Desirable: Asset / Facilities Management related discipline qualification or willing to work towards an appropriate qualification within 6 months of taking up the position. NEBOSH General Certificate.

Knowledge and/or experience in the following big six compliance portfolios: Fire, Electric, Gas, Fuel, Asbestos and Legionella

This position is advertised at 37 hours per week.

Qualifications

Essential: Level 4 Qualification in a related discipline that contributes to the output of the role (Facilities Management, Health and Safety). Or a Level 3 qualification with extensive relevant experience at the discretion of the Deputy Head. IOSH Managing Safely or Equivalent Qualification.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Leadership
• Managing a Quality Service
• Changing and Improving
• Communicating and Influencing
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At sift, you will be assessed against your CV, Statement of suitability and the following:

Behaviour:

• Managing a Quality Service
• Changing and Improving
• Making Effective Decisions
• Leadership
• Communicating and Influencing
  
  

Experience:

• Candidates will be required to provide a statement of suitability. (500 Word count)
• Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Behaviour:

At interview, you will be assessed against the following:

• Making Effective Decisions
• Leadership
• Communicating and Influencing
  
  

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Victoria Millward
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].