Subcontracts Administrator - #188621

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we’re not just building structures, we’re helping our clients innovate and grow by designing, engineering, and executing the construction of their state-of-the-art facilities that are changing our world.  

As a Subcontract Administrator for Advanced Manufacturing, you will be responsible for contracting standard to complex professional and/or construction services. The Subcontract Administrator may act as lead on small Projects (Projects with a Total Installed Cost of $50M, or less) while using best practices and knowledge of requirements to solve basic problems and handle day-to-day Subcontracting tasks with minimal guidance and direction.

Leverage your passion and experience as you effectively and professionally conduct and coordinate procurement transactions associated with subcontracting of services as assigned. The Subcontract Administrator demonstrates thorough knowledge and understanding of procurement concepts, principles and practices, and the techniques of ensuring task completion. They completely understand the role of procurement and its integration with other project functions, accomplishes value-added expectations, and performs assignments in accordance with established policies and procedures.

The Subcontract Administrator reports directly to the Director of Supply Management, Advanced Manufacturing (AM). While supporting Jacobs’ Projects, the Subcontract Administrator will report indirectly to the assigned Project Procurement Manager (PPM), Project Manager or Construction Manager.

Bring your curiosity, passion for innovation, and talent for multi-tasking in a fast-paced environment and we will help you grow, pursue and fulfill what inspires you – so we can make big impacts on the world, together!

Here’s What You’ll Do

• Preparation of Request for Proposal packages
• Issuance and administration of bid packages throughout the bid cycle.
• Coordinate and host Prebid meetings with bidders and Project Team members
• Receipt and review of proposals
• Tabulation of proposals
• Coordinate clarification meetings with bidders and Project team
• Prepare commercial bid evaluations
• Negotiate terms and conditions with bidders and coordinate final negotiations with legal department
• Route requisition for award documents to project team for approvals
• Draft award Subcontract documents and issue to successful bidder
• Coordinate pre-award meetings
• Manage Subcontractor invoices
• Manage change orders
• Mitigate Subcontractor risk and assist with any claims or disputes.
• Subcontract close out activities.
  
  
  

Here's what you'll need

• Bachelor’s degree in a business, construction, supply chain, or operations management, or equivalent project experience
• 4+ years of experience in subcontracting and contract management.
• 2-5 years of experience in Biopharmaceutical/Life Science Manufacturing or Data Center Projects is preferred.
• Experience using MS Office tools, including intermediate to advanced MS Excel skills
• Excellent communication and interpersonal skills
• Strong Team Work.
• Ability to work and thrive in a fast-paced environment
• Strong problem-solving and organizational skills
• A drive to solve complex and challenging problems.
  
  
  

Ideally, you'll have

• Experience working on medium to large EPCM projects
  
  
  

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $75,300.00 to $103,500.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on January 07, 2026. This position will be open for at least 3 days.

Qualified applicants with criminal histories will be considered for employment

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.