Rheumatology Support Secretary - #189210

Job Overview

Applications are invited for a Support Medical Secretary within the Rheumatology department

The post holder will provide an efficient administration service to support the medical secretary team.

The role will involve working closely with administrative, other secretarial, nursing and medical colleagues to providing a comprehensive secretarial support service. The post holder will be required to undertake audio typing of clinical letters, discharge summaries and other annotation and medical records handling, filing and other administrative tasks.

You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.

Previous medical administration experience would be advantageous, but is not essential. Experience of working in a busy office environment is desirable.

Main duties of the job

The main duties of role will involve typing/formatting clinic letters and reports from dictated materials, promptly and efficiently, ensuring accuracy.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

It is essential that candidates have advanced keyboard skills and audio typing/word processing qualifications, with a working knowledge of Microsoft Office packages. Candidates should also have a good standard of education, excellent communication skills and a knowledge of medical terminology

The post holder will also be required to be part of the wider admin team and assist with the general administrative support to the service as required.

Person specification

Knowledge

Essential Criteria

• Evidence of Continual Personal development
• Ability to deal with sensitive information
  
  

Desirable criteria

• Knowledge of NHS Organisations. Medical terminology
  
  

Skills

Essential criteria

• Knowledge of a range of administrative processes
• Experience of working in a busy office environment.
• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Excellent organisational skills
• Flexible and adaptable to changing service demands.
  
  

Desirable criteria

• Minute-taking skills
• Experience of working within the NHS.
  
  

Qualification

Essential Criteria

• NVQ Business Administration L3 or equivalent experience
• IT related qualification CLAIT plus /ECDL or equivalent.
• RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
  
  

Desirable criteria

• NVQ Customer Service L3
• AMSPAR – City & Guilds L3