Operations Buyer & Travel Category Specialist - #189570

LOCATION: Bathgate

TYPE OF CONTRACT: CoE

LENGTH OF CONTRACT: 12 months

WORK SCHEDULE: 37 hours per week (Mon – Thu 9:00 AM – 5:00 PM, Fri 9:00 AM – 4:30 PM)

PAY RATE: £15.00 per hour

WORK MODEL: On-site

OUR CLIENT

Our client is a global leader in the pharmaceutical, biotechnology, and healthcare manufacturing sectors. This operational role is integrated within a fast-paced, international corporate structure, providing critical transactional support to both local site operations and global management teams.

SUMMARY

We are seeking a proactive, highly organized, and analytical Operations Buyer & Travel Category Specialist to join the team on a 12-month contract basis to cover a maternity leave. This role is a dynamic mix of indirect procurement, vendor management, and corporate travel support. Working on behalf of the business, I am looking for someone who will drive operational efficiency, manage internal stakeholder enquiries, and ensure strict alignment with corporate financial guidelines.

ROLE FUNCTIONS

• Indirect Procurement & Invoicing: Generate, convert, and place Indirect Purchase Orders (PO) with suppliers. Provide transactional support for P/V-Card spend tools for the BIO / MD site and manage Open Invoice reconciliations.
• Travel Category Support: Provide global travel management support for the corporate Egencia (TMC) account. Process traveler enquiries across the business, including senior leadership (ELT / SLT), while supporting process optimization.
• Category Approvals: Handle transaction approvals and system validation, specifically supporting the Global IT Category approvals process (PO Approvals).
• Contracts & Legal Administration: Process Confidentiality Agreements (NDAs) and Contract Request Forms, while administering ongoing contracts in coordination with the legal department.
• Vendor Maintenance: Support global facilities and sites with Vendor Add and Maintenance change requests in accordance with company terms.
• e-Sourcing & Reporting: Support the procurement team in facilitating and administering RFP (Request for Proposal) and eAuction events, alongside future pipeline projects. Produce and publish weekly/monthly KPI reporting metrics.

EXPERIENCE, SKILLS AND QUALIFICATIONS

• Experience: Proven experience in a procurement assistant, general administration, operations support, or corporate travel management role within an international structure (experience with Egencia or other Travel Management Companies is preferred).
• Advanced Analytical Skills: Advanced Excel skills are strictly required. You must possess a strong ability to manage complex datasets, work with formulas/pivot tables, and deliver actionable KPI reporting.
• Soft Skills: Exceptional organizational skills, high attention to detail, and a proactive attitude with the ability to multi-task under corporate deadlines.
• Environment: Comfort working in a fast-paced, international manufacturing and corporate environment, communicating effectively with stakeholders at all seniority levels.