Expenses Administrator - #188738

Working hours are Monday - Friday, 9am - 5pm.

As an Expenses Administrator, you will play a key role in ensuring the accurate and timely processing of fortnightly expenses across multiple legal entities. Working within a multi‑PAYE structure, you’ll maintain high standards of compliance, accuracy and service while supporting employees and HR teams with expense claim and corporate credit card queries.

Job Responsibilities

• Review employee expense and mileage claims, ensuring compliance with HMRC guidelines and internal company policies.
• Maintain detailed records and prepare and analyse periodic reports.
• Administration, collation and reconciliation of expense payment run.
• Netting down of monthly corporate credit card balances.
• Prepare monthly expense reports and analyse spending trends as required.
• Handle employee expense and benefit enquiries professionally, providing clear and timely resolutions through strong written and verbal communication.
• Experience working within an expense claims environment, ideally managing multi‑PAYE accounts, is highly beneficial but not essential.
• Understanding of HMRC legislation, relevant to expenses, benefits and mileage, advantageous.
• Exceptional attention to detail and a highly methodical approach to work.
• A strong team player who is also confident in working independently.
• Excellent communication and customer service skills, with ability to support staff at all levels.
• Comfortable working in a fast‑paced environment, managing shifting priorities with confidence and accuracy.

Qualifications

• Experience working within an expense claims environment, ideally managing multi‑PAYE accounts, is highly beneficial but not essential.
• Understanding of HMRC legislation, relevant to expenses, benefits and mileage, advantageous.
• Exceptional attention to detail and a highly methodical approach to work.
• A strong team player who is also confident in working independently.
• Excellent communication and customer service skills, with ability to support staff at all levels.
• Comfortable working in a fast‑paced environment, managing shifting priorities with confidence and accuracy.

Additional Information

Benefits

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Enhanced Annual Leave Entitlement
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health Cash Plan
• Health and Wellbeing Programmes
• Free parking
• Worldwide career opportunities
• We also have in place rewards recognising the great work out employees deliver, their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data

As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date

We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.

Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.