Document Production Specialist - #150918

An Exciting Opportunity to join our Central ESS team as a Document Production Specialist

Document Production Specialist

Central ESS Permanent

The role

This role provides comprehensive Document Production services to the business. To succeed in the role, you will work closely with your document production colleagues, Team Leaders and Regional Executive Services Managers. You will be responsible for creating, amending and finalising high quality documents using various IT packages. While you will have a degree of autonomy in how you structure your day, you will be an integral part of the DPS team and be expected to have high levels of accuracy, attention to detail, confidentiality and meet required deadlines.

The person

Given the challenges of this role, it is likely that your background and experience will include having spent some time working in a document production environment and ideally competent in Microsoft 365, Nitro, BundleDocs and BigHand.

The Role Additionally Requires Someone Who

• is confident and able to build sustainable relationships with colleagues;
• is organised and methodical in how they approach their work;
• has excellent attention to detail;
• demonstrates good teamwork as well as being able to work alone;
• communicates effectively;
• is proactive, has the ability to prioritise tasks in order to meet deadlines and uses their own initiative;
• adheres to the firm's hybrid working policy and will attend the office as and when required for business needs; and
• is willing to take on new responsibilities and challenges and understands the requirement to upskill, taking responsibility for their own training and development, in an ever-evolving role.
  
  

The activities

Digital technology

These Are Our Digital Devices, Systems And Resources, Such As BigHand, Teams, Loop-up, Microsoft 365, MatterSphere, Sysero, BundleDocs, Nitro, Brochet Paste, Atlas, And Internal Precedent Packages. You Will

• produce transcriptions to include transcribing of voicemails, telephone calls, webinars, statements, podcasts, Teams, Loop-up and Zoom recordings;
• follow dictated instructions to create, amend and finalise all correspondence including attendance notes, documents, emails, letters, memos and minutes;
• download and upload using ShareFile;
• complete bespoke forms using software such as Cloud Forms, Quantum, Land Registry, SDLT, NameCo, LPAs, Blueprint, and Searchflow; and
• get involved in opportunities to try new software packages.
  
  

Document production

Following instructions to accurately produce high quality documents for internal and external use that will include:

• copy typing from initial creation, amending and quality checking own work;
• formatting internal and external documents, including housestyle, table of contents, cross referencing, version control and engrossments;
• creating and amending Excel spreadsheets, working with formulas, conditional formatting, data entry and filters;
• running comparisons;
• creating and amending PowerPoint slides, Visio documents, Playbooks and flowcharts;
• preparing and running mail merge from Word, Excel and InterAction;
• working with Nitro redacting, bookmarking, combining, splitting PDFs, OCR and extracting; and
• creating Knowhow and Guidance documents from templates.
  
  

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

The Benefits

As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.

Pre employment screening

If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.

The firm

Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it.

We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,250 plus people and over 750 lawyers share one vision – achieving more for clients.

By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. Our mantra is “Achieve more. Together.”, which we feel embodies our purpose and is more than just a catchphrase! We're also ranked in the Sunday Times Best Places to Work list, and were recently awarded Platinum Investors in People.

and finally

Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.

To find out more about our diversity and inclusion work, visit our website .