Admin Assistant - #64785
Perfect Hire Ltd
Date: 3 weeks ago
City: Leeds
Contract type: Part time
Job Title: Administrative Assistant (Part-Time)
Salary: £20,000 - £25,000 FTE (pro rata based on part-time hours)
Location: Leeds
About Us: We are seeking a dynamic and organised Administrative Assistant to join our clients team. This role will involve general administrative tasks with some finance-related responsibilities, such as raising purchase orders and assisting with basic bookkeeping.
Key Responsibilities:
Salary: £20,000 - £25,000 FTE (pro rata based on part-time hours)
Location: Leeds
About Us: We are seeking a dynamic and organised Administrative Assistant to join our clients team. This role will involve general administrative tasks with some finance-related responsibilities, such as raising purchase orders and assisting with basic bookkeeping.
Key Responsibilities:
- Provide comprehensive administrative support to ensure the smooth operation of the office.
- Act as a Personal Assistant to management, attending meetings, taking minutes, and organizing international travel arrangements.
- Assist in scheduling appointments, meetings, and events, ensuring efficient coordination.
- Maintain both electronic and physical filing systems, ensuring easy access to documents.
- Manage incoming and outgoing correspondence, including mail and deliveries.
- Prepare and edit documents, reports, and presentations as required.
- Assist in the preparation of expense reports and budgets.
- Perform data entry and update records to support the Finance team, including organizing invoices.
- Answer and direct phone calls professionally and courteously.
- Coordinate administrative activities with internal teams and external partners.
- Manage office administrative service suppliers and contracts, ensuring effective communication.
- Order office supplies, coordinate maintenance services, and maintain a well-organized office environment.
- Process procurement/purchase orders as requested by procurement or technical teams.
- Handle requests and queries from managers and executive team members promptly and professionally.
- Assist in processing sales and purchase orders.
- Proficiency in Microsoft Office applications, especially Word and Excel.
- Strong time management skills, with the ability to meet deadlines effectively.
- Excellent communication, organizational, and problem-solving skills.
- Customer service-oriented approach with the ability to multitask and maintain confidentiality.
- Strong team player with the ability to manage working relationships at all levels.
- Some background in finance data entry will be advantageous.
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