Studio & Creative Operations Coordinator - #192514

THE WHY

Vivobarefoot creates a lot. Campaigns. Product launches. Content. Retail. Digital. Community.

But great creative doesn’t happen by accident. It needs structure. Clarity. Flow.

This role exists to make that happen.

As our Studio & Creative Operations Coordinator, you’ll sit at the centre of it all connecting Brand, Creative and our wider teams. Making sure the right work gets done, at the right time, in the right way.

You’ll bring order to complexity. Remove friction. Keep things moving.

And as AI reshapes how creative teams work, you’ll help us find smarter, faster ways to operate using tools, automation and better systems to unlock more time for creativity.

WHERE YOU’LL PLAY

You make the creative machine work.

You don’t create the work - you enable it.
You bring structure, visibility and momentum so teams can do their best work, without getting lost in the noise.

Creative Workflow & Delivery

• Own the day-to-day flow of work through the studio

• Make sure briefs are clear, prioritised and ready to go

• Keep projects moving — managing timelines, dependencies and delivery

• Spot risks early and solve them before they become issues

• Keep everyone aligned and informed from brief to final delivery

Studio Operations

• Support how we plan and use creative resource

• Keep calendars, workflows and systems up to date

• Run kick-offs, reviews and sign-off processes

• Create consistency in how we work across teams

• Help build a studio that feels calm, clear and in control

Production & Shoot Coordination

• Support the delivery of shoots, content and campaign production

• Coordinate logistics — locations, talent, product, timelines

• Prepare run sheets, call sheets and production plans

• Keep things running smoothly before, during and after shoots

• Make sure assets land where they need to, when they need to

Asset & Content Operations

• Keep our asset world organised and easy to navigate

• Make sure content is properly stored, tagged and usable

• Act as the go-to for asset requests across the business

Process, Systems & AI

• Constantly look for ways to make things better, faster and simpler

• Explore and test AI tools that can improve how we work

• Help automate repetitive tasks and reduce manual effort

• Build processes that scale as we grow

Budget & Admin

• Support POs, invoices and supplier admin

• Track spend across freelance and production

• Keep documentation clean, accurate and easy to find

ALL ABOUT YOU

• Experience in studio coordination, project management, production coordination, marketing operations or similar operational roles.

• Experience working with creative, content or marketing teams.

• Familiarity with project management platforms such as Asana, Monday, Jira or similar.

• Experience supporting campaign shoots, content production or creative workflows

• Experience using AI productivity tools is desirable.

• Comfortable managing multiple projects simultaneously.

• A proactive self-starter who takes ownership without waiting for direction.

• Naturally process-driven and enjoys creating order from complexity.

• Comfortable with operational and administrative work.

• Passionate about finding smarter and more efficient ways of working.

• Confident communicating with stakeholders at all levels.

• Calm under pressure and able to prioritise effectively.

Vivobarefoot believes that diversity is the essence of its ecosystem. We encourage diversity of thought and believe that it enables creativity and innovation to flourish. Our mission is to create a fair and equitable workplace where people thrive and are empowered to become their true selves at work. We believe that feedback and fostering collaboration will allow employees to blaze new trails and enjoy every aspect of the Vivobarefoot community.

Every opportunity for recruiting a new member of the Vivobarefoot family should be an opportunity for us to introduce fresh perspectives, talent and skills into our community. Therefore, our commitment is to recruit regardless of race, colour, nationality, religion, sexual orientation, mental health illness, disability, marital or parental status, national or social origin, gender identity, age or any other characteristics protected by law. We look forward to walking this barefoot journey with you!