Senior Personnel Coordinator - #140540

UTEC, part of Acteon Geo Services, is one of the world's largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC are looking to hire a Senior Personnel Co-Ordinator on a full time, permanent basis. Based at their facility in Westhill, Aberdeen, the Senior Personnel Coordinator is responsible for all travel and logistics ensuring the management and planning of a properly resourced & competent pool of field staff ensuring the personnel coordinators complete similar tasks in a timely and accurate manner. This position will also coordinate and provide administration support to the local Operations Team.

Duties & Main Responsibilities

• Responsible for personnel coordinators within team, to ensure personnel skillsets of offshore personnel are in line with project notification and work scopes
• Coordinate admin tasks within the crewing department and with Personnel Coordinators to ensure all monthly deadlines are achieved.
• Ensures route and carrier options are most appropriate based on project needs and employees departure points.
• Research alternate options when preferred travel is not available.
• Responsible for all data inputs into personnel, Training, and Competency registers, ensuring that personnel are in possession of the necessary current certification required for their discipline/position and updated certificates are uploaded to the UTEC IMS.
• QC of regional travel logs to ensure accuracy.
• Responsible for the review of Global travel providers invoice to ensure accuracy, correct project codes are referenced, and invoices are presented with supporting documents.
• Works directly with accounts payable and cost controller to ensure purchase orders and accounts are in order.
• Identify, recommend, and implement system or procedural improvements.
• Provide administrative support to Operations Team including, but not limited to, general clerical, receptionist, and project-based work
• Assist existing operations staff with the organizing, tracking and execution of all purchase orders, and invoices.
• Have a good knowledge of the core competencies required for offshore disciplines in the global field pool.
• Work closely with business unit teams to deliver personnel to the vessels in a timely manner.

Required

• Previous experience within a similar role
• Ability to organize and assign workloads of a small team
• Ability to prioritize & assign tasks based on workload and meet deadlines
• Plan crew rotations across multiple vessels medium to long term
• Previous experience within travel coordination role is essential
• An understanding of the processes required to mobilize and travel personnel to international, offshore worksites (ticketing, visa, work permit, inoculations etc.)
• Must be team-oriented, possess a positive attitude and work well with others