Personal Assistant - #187257

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for the detailed job description of the role.

This post is only open to internal applicants

Main duties of the job

We’re looking for a highly organised and proactive Personal Assistant to support our HR Leadership team, supporting senior leaders in a fast-paced and varied role.

You will be responsible for minuting key meetings, organising diaries, booking rooms, raising POs, chasing invoices and juggling spreadsheets.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities

We are seeking someone with a good grasp of technology who is able to automate basic tasks (CoPilot, Excel) and manipulate large spreadsheets, as well as deal with challenging conversations and sometimes distressing content.

You will be someone who likes to improve and innovate, but is also happy to do the basic admin tasks required. It is important that you can use initiative. Experience working as a PA is preferred. Ability to deal with confidential, sensitive information essential.

This role is hybrid but requires flexibility in terms of the ability to work onsite to support meetings.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Good standard of secondary education with English skills demonstrable to GCSE pass level or equivalent standard
• NVQ level 4 in business admin or equivalent level of experience gained in a fast paced PA/business support role
• Experience working as a Personal Assistant or in business administration
• Demonstrated ability to work effectively both independently and as part of a team, using sound judgement and initiative.
• Ability to plan ahead, prioritise workloads and manage competing demands in a dynamic environment.
• Ability to use technology to improve efficiency and workflows, applies digital tools such as MS CoPilot to streamline administrative processes, create templates and automate tasks.
  
  

Desirable criteria

• Experience within an Acute Trust or other healthcare sector
• Previous experience of working in a complex and busy environment
• Experience in a role requiring budget or financial sign-off.
• Ability to create MS Forms