Ops & Administration Support Manager - #189787

About Us

Newly Weds Foods is a leading, privately owned global food ingredients business and has been innovating since 1932. The European division is a market leader in the manufacture of coatings, seasonings and functional ingredient systems.

Today, Newly Weds Foods is a world leader in food ingredient technology. A network of R&D, manufacturing and service facilities around the globe allows us to serve our customers’ needs in more than 68 countries. But despite our size and scope, we’ve continued to be an independent, family-owned business answerable only to the demands of our customers. That’s why we continue to invest in infrastructure, human resources and capacity to keep pace with our customers’ needs and expectations.

The Role

We are looking for a highly organised and proactive Ops & Administration Support Manager to lead our cross-functional administration team and support the smooth running of our operations. This is a key role within the business, responsible for ensuring high-quality administrative support, coordinating operational reporting, and delivering engaging company events.

You’ll work closely with senior stakeholders across Operations and Finance, playing a critical role in maintaining efficient processes, supporting decision-making, and ensuring compliance with reporting and operational requirements

Key Responsibilities

• Lead and manage the cross-functional administration team, ensuring effective support across the business and adequate cover at all times
• Analyse and collate operational data, producing accurate daily, weekly, and monthly production reports in collaboration with Finance and Operations
• Plan, organise, and deliver a variety of company events and activities throughout the year
• Provide comprehensive administrative support to the Plant Manager and wider Operations leadership team
• Manage purchase requisitions, purchase orders, and resolve invoice queries efficiently
• Oversee stock write-off submissions and consignment stock management in line with agreed budgets
• Coordinate and manage the submission of all site and corporate reports, ensuring deadlines are consistently met
• Organise and support operational meetings, including agendas, presentations, and accurate minute-taking
• Manage Barclaycard expense submissions and reconciliation processes
• Oversee production uniform provisioning and stock control
• Coordinate corporate audits and ensure timely completion and submission
• Support health, safety, and environmental (HSE) processes, including meeting attendance and documentation
• Arrange training sessions (e.g., First Aid, Fire Marshal) and maintain accurate records
• Provide cross-functional support when required, including reception cover and travel coordination
• Maintain the upkeep of the Operations office and reception areas
• Liaise with internal teams to coordinate site tours for customers and new employees
  
  

Person Specification

• Proven experience in a managerial or supervisory role within an administrative or operational environment
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint)
• Exceptional attention to detail with a high level of accuracy
• Excellent organisational skills with the ability to prioritise and manage multiple tasks to meet deadlines
• Previous experience in administration and reception-based roles
• Strong communication skills, both written and verbal
• Ability to work independently and use initiative in a fast-paced environment
• Comfortable working across multiple teams and adapting to changing priorities
• Experience in event planning is desirable but not essential
  
  

Why Join Us?

• Be part of a dynamic and collaborative team
• Opportunity to take ownership of a varied and impactful role
• Play a key part in supporting operational excellence and company culture
  
  

Other information

working hours: 08:30-17:00 1 hour lunch