Navy Command Submarine Directorate Senior Information and Knowledge Manager - #137466

Portsmouth, South East England, PO2 8ER

Job Summary

The Senior information and knowledge manager work with the Business Management Head and Director Submarines to manage and control information flows within the Submarine Directorate leading and advising the 1* areas on best practice.

The Senior Information Manager will develop, implement and continually review and refine the organisation’s information governance, including its information management strategy, policy and processes to promote good practice and maintain compliance with statutory obligations. They ensure best practice is implemented within the organisation with regards to the acquisition, management and organisation of information, and facilitate access to information to maximise its exploitation and re-use. Provide advice and guidance to the organisation in respect of information handling, information lifecycle management and the interpretation of policy, and are pivotal in the procurement/acquisition/design of information assets, systems and applications, their management through life and their decommissioning. They also support information risk owners in discharging their responsibilities, working closely with Information Assurance (IA) and Information Technology (IT) colleagues.

Collaborate across Submarine Directorate with Business as Usual (BAU) and 1* programme leads to collate relevant information ahead of termly Information Management Working Groups and the Navy SIO Steering Group. Produce and publish Submarine Directorate 2* I&RM directives. Collaborate with the wider Defence Nuclear Enterprise information management teams to ensure Submarine Directorate has a coherent and coordinated approach with DNE wide information management strategy and implementation.

Manage and provide support to the SM Dir on information management related issues. Manage and lead on building and maintaining Director Submarines SharePoint and Teams sites for the 2* business management team and outer office area ensuring compliance.

The post will be based in Portsmouth NCHQ with the expectation of regular travel between sites and occasional travel to other defence locations including NB Clyde and Devonport.

The successful candidate must be prepared to undergo DV clearance.

This position is advertised at 37 hours per week.

Job Description

This post will:

• Identify opportunities in cases where Information Management is a key stakeholder, e.g. identifies a new information asset that is suitable to be shared under the transparency agenda.
• Develop the right networks and relationships to ensure that Information Management is integral to strategic decision-making across the business, e.g. has regular bilateral meetings with IT and Information Assurance (IA) colleagues to share issues and best practice.
• Exploits opportunities for the organisation to derive maximum benefit from its information, e.g. facilitates information sharing between functional areas.
• Develops and champions best practice in using, sharing and exploiting information e.g. attends The National Archives (TNA) seminars and promulgates best practice resulting via local policy and practice.
• Coordinates and facilitates Information Management improvements for the benefit of the business, e.g. works with IT colleagues to optimise search and retrieval of information from information assets. 2. Acquiring, Managing and Organising Knowledge and Information.
• Develops appropriate Information Management lifecycle policies and strategies in line with the relevant legal and policy framework, e.g. identifies appropriate retention timescales when a new information asset is acquired.
• Develops innovative approaches for acquiring, maintaining and managing information, e.g. works with security colleagues to mobilise information access. - Ensures continuity of access to information resources through technological and organisational change, e.g. oversees the information aspects of mergers, acquisitions, and/or the transfer of functionality from one organisation to another.
• Ensures links are fostered between professions to instil Information Management best practice as professions and capabilities develop, e.g. digital profession.
  
  

Information Governance

• Develops policy for the Information Management aspects of information quality, risk and handling, e.g. works with audit and assurance colleagues to implement robust and regular audits of information processes and functions.
• Balances and mitigates different Information Management risks in accordance with organisational approaches and strategies, e.g. provides advice to audit and assurance committees on the information priorities for risk mitigation.
• Monitors, promotes and continually improves the relevant compliance regime, e.g. establishes and implements metrics that measure and allow reporting of trends in Information Management compliance.
• Identifies gaps and has awareness of overlaps between different compliance regimes, and manages any residual risks or competing requirements, e.g. works with IA and security colleagues to reinforce best practice/policy following information breaches.
• Collaborates with Information Asset Owners (IOAs) and other stakeholders to ensure compliance with the appropriate Information Governance regime, e.g. tackles issues arising in relation to availability, integrity and confidentiality in accordance with recognised government frameworks.
• Keep abreast of legislative changes which may impact the department and amend information management practices as required
• Develop appropriate retention and disposal schedules for electronic content.
• Provide advice on information management issues and promote best information management practice.
• Ensure information management processes are kept up to date and reviewed regularly to ensure they are fit for purpose under latest KIM guidelines.
• Collaborate with teams and networks across the department and cross government to understand stakeholder concerns, build consensus and help land KIM messaging.
• Conduct information audits to ensure assets are safeguarded and the appropriate controls applied.
• Support the procurement of information technology systems and applications.
• Advise on information risk.
  
  

All in accordance with MoD Policy

The post will be based in Portsmouth NCHQ with the expectation of being in the office 3 days a week and regular travel between sites and occasional travel to other defence locations including HMNB Clyde and HMNB Devonport.

This Post Will

• Identify opportunities in cases where Information Management is a key stakeholder, e.g. identifies a new information asset that is suitable to be shared under the transparency agenda.
• Develop the right networks and relationships to ensure that Information Management is integral to strategic decision-making across the business, e.g. has regular bilateral meetings with IT and Information Assurance (IA) colleagues to share issues and best practice.
• Exploits opportunities for the organisation to derive maximum benefit from its information, e.g. facilitates information sharing between functional areas.
• Develops and champions best practice in using, sharing and exploiting information e.g. attends The National Archives (TNA) seminars and promulgates best practice resulting via local policy and practice.
• Coordinates and facilitates Information Management improvements for the benefit of the business, e.g. works with IT colleagues to optimise search and retrieval of information from information assets. 2. Acquiring, Managing and Organising Knowledge and Information.
• Develops appropriate Information Management lifecycle policies and strategies in line with the relevant legal and policy framework, e.g. identifies appropriate retention timescales when a new information asset is acquired.
• Develops innovative approaches for acquiring, maintaining and managing information, e.g. works with security colleagues to mobilise information access. - Ensures continuity of access to information resources through technological and organisational change, e.g. oversees the information aspects of mergers, acquisitions, and/or the transfer of functionality from one organisation to another.
• Ensures links are fostered between professions to instil Information Management best practice as professions and capabilities develop, e.g. digital profession.
  
  

Information Governance

• Develops policy for the Information Management aspects of information quality, risk and handling, e.g. works with audit and assurance colleagues to implement robust and regular audits of information processes and functions.
• Balances and mitigates different Information Management risks in accordance with organisational approaches and strategies, e.g. provides advice to audit and assurance committees on the information priorities for risk mitigation.
• Monitors, promotes and continually improves the relevant compliance regime, e.g. establishes and implements metrics that measure and allow reporting of trends in Information Management compliance.
• Identifies gaps and has awareness of overlaps between different compliance regimes, and manages any residual risks or competing requirements, e.g. works with IA and security colleagues to reinforce best practice/policy following information breaches.
• Collaborates with Information Asset Owners (IOAs) and other stakeholders to ensure compliance with the appropriate Information Governance regime, e.g. tackles issues arising in relation to availability, integrity and confidentiality in accordance with recognised government frameworks.
• Keep abreast of legislative changes which may impact the department and amend information management practices as required
• Develop appropriate retention and disposal schedules for electronic content.
• Provide advice on information management issues and promote best information management practice.
• Ensure information management processes are kept up to date and reviewed regularly to ensure they are fit for purpose under latest KIM guidelines.
• Collaborate with teams and networks across the department and cross government to understand stakeholder concerns, build consensus and help land KIM messaging.
• Conduct information audits to ensure assets are safeguarded and the appropriate controls applied.
• Support the procurement of information technology systems and applications.
• Advise on information risk.
  
  

All in accordance with MoD Policy

The post will be based in Portsmouth NCHQ with the expectation of being in the office 3 days a week and regular travel between sites and occasional travel to other defence locations including HMNB Clyde and HMNB Devonport.

Person specification

This is a demanding SEO Senior information and knowledge manager role in a busy Directorate of over 3800 people (military and civilian) operating from Various Sites sites. The post holder will establish a new Business Management function to service teams based in Portsmouth and London, as well as coordinate with Clyde and Devonport Naval Base business management teams.

The role would suit an individual with experience of delivering Knowledge and information practices in a fast-paced environment. It requires strong technical, communication and organisational skills. The post holder will need to take a systematic approach to their own work and direct the work of others. They will need to be numerate, able to build SharePoint sites, draft procedures and communications to a senior level and be proficient in all MS365 applications.

Skills And Experience

• Understanding the impact of change on the use of information.
• Identifying and managing Information Assets.
• Sharing and exploiting information to support the organisation's goals.
• Understanding the information holdings in the organisation, and where the organisation holds information outside of its corporate platform.
• Understanding how stakeholders use the organisation’s corporate collaboration and document storage spaces, and what additional skills and training they need to work efficiently. Providing a service that encourages best practice to secure information and records in the right corporate spaces. Providing a customer-focused, user-orientated point of entry to KIM.
• Understanding how information flows around the organisation and to third parties.
• Assessing the capability of Information Systems to manage the information life cycle.
  
  

Experience

• Experience of commissioning and producing briefing for boards and senior leaders.
• Experience of Knowledge and Information Management (KIM) practice and procedure
• Experience of working in a complex organisational landscape
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Leadership
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Making Effective Decisions
• Working Together
  
  

Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Words)

At sift, you will be assessed against your CV and Statement of suitability and the following:

• Communicating and Influencing
• Making Effective Decisions
• Working Together
  
  

At Interview, You Will Be Assessed Against The Following

• Making Effective Decisions
• Working Together
• Leadership
  
  

If there are a large number of Candidates the sift will be carried out on the lead behaviour of Working Together.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Lara Tomlinson
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].