Mortgage Case Manager (Buy To Let) - #193515

As a Case Manager at Quantum Mortgages, you will be responsible for managing mortgage applications from initial receipt through to completion. You will ensure all cases are fully packaged and compliant with internal policies and regulatory requirements before being assessed by the underwriting team. This role requires proactive communication with stakeholders, attention to detail, and a strong understanding of mortgage processes, particularly in the Buy-to-Let (BTL) sector.

Significant Responsibilities include:

• To process mortgage applications to pre-defined standards and service level agreements from initial receipt through to completion.
• Manage a case pipeline, ensuring applications are proactively managed to offer stage.
• Assessment of all supporting documentation, identifying issues that require an escalation to the underwriting team.
• Deliver a first-class proactive customer service through inbound and outbound communication by telephone, email and letter to all case stakeholders including introducers, service suppliers, reference providers and occasionally applicants
• Ensure a high level of accuracy for data entry and ongoing record keeping.
• Supporting the underwriting team and peer group in delivering an excellent, compliant service and a prompt and accurate decision at each stage of the process.

What we’re looking for

Skills and Competencies

Knowledge

• Comprehensive understanding of the mortgage lifecycle, from application to completion.
• Strong knowledge of Buy-to-Let (BTL) lending, including Limited Company, HMO, and Multi-Let structures.
• Familiarity with Anti-Money Laundering (AML) regulations and financial crime indicators.
• Understanding of Quantum Mortgages’ lending policies, procedures, and product criteria.
• Awareness of regulatory requirements and industry best practices in mortgage lending.

Skills

• Can make decisions independently and adequately justify those decisions with clear reasoning and rationality.
• Ability to assess mortgage applications against policy and criteria applying sound judgment, and clear reasoning.
• High level of accuracy in data entry, documentation, and record-keeping.
• Strong written and verbal communication skills for engaging with brokers, underwriters, and applicants.
• Proficient in using mortgage processing systems and CRM platforms.
• Skilled in identifying and escalating complex or high-risk cases.
• Capable of managing a dynamic case pipeline and prioritising workloads effectively.
• Able to identify vulnerable customers and potential complaints or financial crime.

Behaviours

• Self-driven and accountable for managing personal workload and deadlines
• Collaborative and supportive team player.
• Adaptable to changing business needs and priorities.
• Maintains high ethical standards, integrity, and professionalism.
• Proactively seeks feedback and development opportunities.
• Resilient under pressure with a proactive, solution-focused mindset.

Qualifications and Experience

Essential

• Proven track record in customer service or sales administration.
• Familiarity with mortgage regulations and compliance requirements.

Desirable

• Experience in a mortgage processing or case management role.
• CeMAP or equivalent mortgage qualification.
• Experience within the financial services and/or banking/lending industries/sectors
• Experience with specialist lending or intermediary-based mortgage models.
• Knowledge of property investment structures (e.g., SPVs, portfolio landlords).

Personal Attributes & Disposition

Customer-Centric Mindset

• Demonstrates a strong commitment to understanding and meeting customer needs.
• Proactively seeks customer feedback to improve services and products.
• Prioritizes customer satisfaction in all decision-making processes.

Inclusivity and Respect

• Values diversity and actively promotes an inclusive work environment.
• Treats all colleagues with respect and openness.
• Encourages collaboration and values different perspectives.
• Values open, honest, and transparent communication.

Data-Driven and Risk-Focused

• Utilizes data to inform decisions and improve processes.
• Adheres to established procedures and guidelines.
• Maintains a strong focus on risk management and mitigation.

Innovative and Bold Decision-Making

• Embraces new technologies and innovative solutions.
• Demonstrates a willingness to take calculated risks.
• Continuously seeks opportunities for growth and improvement.

Why Join Us?

• Company Bonus Scheme: Up to 10% in line with our policies, rewarding your hard work and dedication.
• Life Insurance: Coverage up to 4x your salary for peace of mind.
• Vitality Private Medical Insurance: Comprehensive coverage for you and your family.
• Hybrid Working: Enjoy the flexibility of working from home 3 days a week, with additional/alternative flexible arrangements considered upon request.
• Generous Leave: 25 days annual leave, 8 statutory holidays, plus 1 additional paid leave days over the Christmas period.
• Pension Scheme: Competitive contributions to secure your future.
• Fantastic Company Culture: We pride ourselves on our inclusive and supportive environment, reflected in our amazing team.
• Wellbeing Support: Access to resources and programs to support your mental and physical health.
• Professional Development: Opportunities for training and growth to help you advance your career.
• Career Progression: Clear pathways for advancement, with achievements recognized and celebrated.

About Us

At Quantum Mortgages Limited (QML), we are dedicated to revolutionizing the mortgage industry with innovative solutions and exceptional customer service. Established with a vision to simplify the mortgage process, we have grown into a trusted name in the financial sector.

Our mission is to offer personalized mortgage solutions that cater to the unique needs of each client, ensuring a smooth and supportive journey from application to approval.

What Sets Us Apart

• Recognized Excellence: Recently recognized by Mortgage Introducer magazine as the overall top mortgage employer of 2023 and Buy to Let Lender of the Year.
• Specialist Lender: We specialize in providing finance to professional landlords who are underserved by high street lenders and even many existing specialist lenders.
• Personalized Service: We offer customized mortgage solutions tailored to individual needs, ensuring our clients receive the best possible support.

Join us at Quantum Mortgages Limited and be a part of a team that is shaping the future of the mortgage industry. Together, we can achieve great things.