Invoice Validation Analyst - #141700

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Job Overview

Due to the extensive nature of our strategic customers' portfolios, and the volume of information and data involved, this role is key in enabling smooth delivery of our contract commitments and focusing attention on providing an excellent, robust service. We are seeking a motivated and dedicated Energy professional to lead our Invoice Management team. Our Invoice Management team provides support across all departments within our Energy / Decarbonisation division and to oversee our invoice management process on behalf of our customers as well as being the single point of contact for them relating to any queries. The Invoice Analyst will transfer and condense complex data into our systems database for accurate documentation, record-keeping and for further interrogation. The Invoice Analyst will follow procedures to enter customer and account information from billing, reports, receipts, and other forms in a timely and efficient manner. They also carry out the validation of our customers invoices.

Main duties

• Prepare source data entry by compiling and sorting information, establishing entry priorities. Processes customer and account source documents by reviewing data for; resolving discrepancies by using standard procedures
• Responsible for the full end to end process of supplier invoice processing from receipt through top payment / allocation
• Managing receipt of utility invoices, both via paper and electronically and record in the system. Entry of customer and account data by inputting alphabetic and numeric information on keyboard or uploading data according to format
• Maintenance of data entry requirements by following agreed system techniques and procedures
• Verifies entered customer and account data by reviewing, correcting, deleting, or re-entering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data
• Production of invoice authorisation reports and management of our client's payment processes
• Ensure billing is accurate and all inaccuracies logged as queries via appropriate tools and systems (QMDB), and tracked to completion
• Any other duty which reasonably falls within the scope of this role
  
  

Requirements

• You will have managed a team at a senior level and have proven ability to build strong relationships with key internal stakeholders and teams
• You will have managed clients at all levels and be able to prove how your customer focus has built long standing relationships
• You have extensive experience or knowledge of the energy sector
• You will be commercially astute and aware. Good understanding of all services lines for each assigned customer and can field questions regarding all Mitie Plan Zero teams
• You excel at producing high-quality communications and presentation materials for senior audiences, with the ability to convey complex topics simply and compellingly.
• You have strong quantitative and qualitative skills; you are highly organised with strong interpersonal and management skills with an ability to work to tight deadlines and self-manage priorities amongst multiple tasks
• You possess a demonstrable knowledge of the tools that can be applied to strategic challenges, and you're adept at using these to navigate and resolve complex issues.
• You're willing to work across a range of issues and able to adapt quickly as priorities change
  
  

Knowledge, Skills & Experience

• Proven background in working in an energy services team, utility supplier or TPI preferred
• Track record of working with large data sets
• Proven ability with Excel and other data analytic tools
  
  

Person Specification

• Computer literate with a good working knowledge of Microsoft Excel
• An ability to work to deadlines
• An ability to work fast, but accurately
• High attention to detail
• Being able to work under pressure
• Excellent written communication skills
• Self-motivated
• Organised and accurate
• An understanding of the Utilities industry would be beneficial but not essential
• Able to demonstrate self-reliance and ability to manage own time and priorities
  
  

The successful candidate will be based in London, Northampton or another Mitie office, but also be expected to attend meetings at client sites from time to time. Flexible working from home is available 2-3 days per week at management's discretion.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Dominic Roberts at [email protected].

Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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