HR & Talent Administrator - #135296

Job Description

HR & Talent Administrator

We are currently looking for a HR & Talent Administrator to join our fantastic HR team on a fixed term contract. This role has two key purposes, the first is to be a part of and support the Talent & Development Team. This includes Talent Acquisition administration and support, data analysis/insights, systems projects, and to support the Learning & Development processes through reporting, enhancing uptake, and coordination.

The second key purpose is to provide administrative support to Asahi UK HR Team, including Personal Assistant support to the HR Director.

Key Accountabilities

The HR & Talent Administrator is responsible for the following key outputs and accountabilities:

Personal Assistant Support To The HR Director, Including

• Diary management.
• Printing and collation of HR documentation.
• Expense claim administration.
• Co-ordination of travel bookings.
• Preparation of HR presentations using PowerPoint.
  
  

Overall HR Team Support

• Scheduling & agenda management for the weekly HR Leadership Team (HRLT) meetings & HR Team monthly meetings.
• Supporting the HRLT in scheduling key meetings with stakeholders.
• Processing HR invoices in a timely manner, ensuring correct cost centre allocation, creating PO’s on SAP and submissions on Concur.
• Liaising with the ABS Accounts Payable team to ensure timely payments.
• Ownership of tracking spend & monthly reporting of the overall HR budgets.
• Maintaining Organisation Charts and distribution lists.
• End-to-end organisation of the annual HR volunteering day.
• Any other ad-hoc administration requests within the Asahi UK HR team.
  
  

Talent Acquisition

• Ownership of the Recruitment Tracker and producing Talent Acquisition dashboards and monthly reports/scorecards.
• Ownership of the psychometric assessment process – managing the relationships with the providers, organising assessments and feedback meetings, managing the documents including the retention governance process.
• Supporting the TABP’s in ad-hoc recruitment administration (e.g. JML process, HOPS. (Success Factors) recruitment process, registration of new vendors / search partners, etc.)
• Governance, tracking and reporting of the Recruitment Budget.
• Local project lead for HOPS (Success Factors) recruitment systems implementations and ongoing management, including Recruitment Data Lake and Digital Recruiter.
  
  

Talent & Development

• Assisting the Talent & Development Manager with annual performance and talent review processes; collecting and analysing data and preparing review presentation packs for calibration sessions.
• Local owner of the Learning Management System (LMS) within our HOPS (Success Factors) platform. Responsible for uploading approved learning content, managing employee learning histories, scheduling trainings, version control, enhancing uptake and reporting.
• Managing the GoodHabitz (training & learning) platform for the UK. Part of the regional team to ensure governance, uptake, reporting and process improvement opportunities.
• Co-ordination and administrative support for learning and development programmes (e.g. vendor registration, coordinating travel, managing calendars, venue set-up, etc.).
• Governance, tracking and reporting of the Training Budget.
  
  

Profile Description

Experience Required:

• Ideally studying towards an HR qualification, preferably CIPD.
• Experience of working in a fast-paced office environment, with a keen interest in HR.
• Strong administrative skills with proven experience.
• Extensive computer literacy – MS Word, Excel, PowerPoint, Outlook.
• Experience using HR and/or Recruitment systems, e.g. SAP Success Factors.
• Preferably experience using data analytics & insights tools, e.g. Power BI.
• Experience using various communications tools, e.g. MS Teams.
• Experience dealing with a variety of different stakeholders, including wider HR teams, other functional teams, and senior stakeholders.
  
  

Key Attributes Of The Successful Person

• Demonstrates an ability to own, plan, organise and execute activities using own initiative.
• Applies a high level of attention to detail and accuracy to all aspects of the role.
• Exceptional organisational skills with approachable, flexible, can-do attitude.
• Passion to learn and develop in an evolving HR environment.
• Ability to operate independently and as part of a team.
• Always looks for solutions to solve problems and is proactive in identifying areas for improvement.
• Has the ability to adapt communication style and content effectively based on the target audience.
• Can recognise and demonstrate the importance of confidentially and sensitivity in all HR activities.
• The ability to manage and build relationships effectively, internally and externally, whatever the level of the individual in the organisation.
• Makes all actions and decisions in line with the Company’s Code of Business Conduct and in Asahi’s best interests.
  
  

We are committed to nurturing a workplace where we celebrate and respect difference, and support everyone to be true to who they are! At Asahi Europe and International we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs. We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.

Katherine Riley

[email protected]