Global Space Planner Manager - #146852

Global Space Planner Manager Ref: VN311 Henley-on-Thames

About Us

Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right, and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

About the Role

In this role, you will drive workplace efficiency and maximise strategic portfolio value through technology and data-driven space optimisation. You will lead the implementation and optimisation of corporate real estate workplace technology to enhance space utilisation, data accuracy, and overall portfolio efficiency, directly informing strategic decision-making.

Main Job Responsibilities will include:

• Lead the strategy, implementation, and optimisation of global space management solutions, maximising the effectiveness of the existing space-related technologies and contributing to the long-term vision for the client’s real estate portfolio.
• Develop and maintain comprehensive space and occupancy reports and dashboards, ensuring data accuracy and providing actionable insights for strategic decision-making.
• Serve as the Subject Matter Expert (SME) for office designs, refreshes, and restacks, providing guidance, identifying optimisation opportunities, and recommending space planning standards.
• Drive efficiencies in software processes, identifying bottlenecks and maximising value and resource utilisation.
• Act as the gatekeeper for space management tools, including training, playbook development, and portfolio maintenance.
• Manage and execute space planning projects while fostering strong partnerships and leading cross-functional teams.
• Support adherence to timelines and budgets and drive seamless workplace integrations.
• Develop and implement change management strategies for new technologies and processes while managing relationships with external technology vendors.
• Contribute to budget development and conduct cost-benefit analyses for space and technology investments.
• Establish and maintain data governance policies for space and occupancy data.
• Enhance the overall employee workplace experience through the effective use of technology and optimised space design.
• Continuously research and evaluate emerging workplace technologies, trends, and training to identify opportunities for innovation and improvement in space management practices.
• Serve as Move/Restack support for the UK.

About You

The ideal candidate should ideally have:

• Experience in office occupancy planning and measurement.
• Understanding of estate strategy performance and space utilisation.
• Analytical skills and process-oriented approach to drive sustainable change.
• Ability to work in an international team across time-zones as well as independently.
• Proven ability to lead cross-functional teams, collaborating effectively with IT, HR, Finance, and other stakeholders.
• Organisational and multi-tasking skills.
• Stakeholder management, including internal, client and end-users,
• Positive “can-do” attitude.
• Adaptable, resourceful, with high perseverance.
• Educated to GCSE level or higher.
• Relevant industry experience or equivalent industry qualification e.g. IFMA, IWFM.
• Microsoft Office – Excel intermediate level and a good understanding of MS Teams.

Competencies required for the role:

• AutoCAD intermediate level or above.
• Experience within an IWMS or CAFM system (Archibus, Tririga, Manhattan, Planon etc).
• Moves/Project Management.
• Excellent communication and presentation skills.
• Teamwork and collaboration skills.
• Quality service delivery.
• Customer/client focus.
• Ownership.
• Numeracy and written communication skills.
• Problem-solving and decision-making abilities.
• Process management.

Diversity Statement

We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally.

Our aim is to help identify and acknowledge individual needs that may impact work-life experience. It’s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity.

Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact [email protected] to speak to a member of our team.