Finance Assistant (18 month FTC) - #139052

We’re VIVID! -We offer a vibrant, friendly, inclusive culture that supports, develops and attracts the best people!

We’re recruiting for a Finance Assistant to join our team based in Portsmouth on an 18-month fixed term contract. This is a full-time position, working 37 hours per week, with a minimum of 20% of this to be office-based to promote collaboration and team working.

Want to know what we can offer you? 

• 26 days holiday (plus bank holidays) pro rata, with the opportunity to buy or sell annual leave
• A productivity-related bonus scheme to enhance your take-home
• A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
• Life assurance paid at x 3 annual salary
• Private medical insurance
• Health care cash plan called Medicash
• Enhanced pay for maternity, paternity, adoption and shared parental leave
• Access to counselling, legal and financial information
• Electric car scheme
• Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes.  
  
  

Here’s the facts about the role: 

As Finance Assistant, you’ll be working within either of the Transactions team (Accounts Payable and Accounts Receivable) to provide excellent service in the execution of transactions processing.

The role requires a flexible and adaptable person willing to work in a multi-functional role where it’s expected you will develop a specialism but also be able to provide cover and job rotation.

The Finance Assistant will undertake duties as directed by the Accounts Payable Team Leader and Transactions Manager, including:

• Processing invoices for payment in line with procedures, using electronic invoice scanning.
• Reconciling supplier statements to purchase ledger.
• Assisting in the weekly payment run and adhoc payments as required.
• Ensuring all supplier invoices are processed in a timely manner in accordance with team KPI’s.
• Supplier invoices are received electronically and processed automatically.
• Supplier payments are made to the correct beneficiary.
• Support with Council Tax and Utility payment processing.
• Support with Managing Agent payment processing.
• Process Sundry payments using Finance and Housing System.
  
  

You’ll be fully conversant with the purchase to pay system, responding to supplier enquiries and internal customers as needed.

The Finance Assistant will undertake duties as directed by the Accounts Receivable Team Leader and Transactions Manager, including:

• Manage Debit and Credit Card transactions and statements (Soldo and RBS)
• Performing rent accounting processes in line with procedures.
• Processing all direct debits and deal with returned direct debits as well as BACS processes.
• Processing Housing Benefit files and overpayments.
• Reconciling suspense accounts, ensuring they are cleared.
• Post bank entries onto the customers’ accounts and reconcile bank accounts.
• Process cashbook journals.
• Post all credit card transactions, chasing card holders for coding as necessary.
  
  

You’ll be fully conversant with the accounts receivable system, responding to customers as needed.

Experience of working in a transactions team is essential. You’ll be proficient in all Microsoft office applications. Experience of basic accounting including balance sheet reconciliations, double entry and accruals/prepayments is desirable, but not essential.

If you have the ability to work accurately and efficiently as part of a team, we’d like to hear from you!