Executive Assistant - #188409

Role: Executive Assistant

Location: Milton Keynes

Duration: 12 Month FTC

Working Hours: Monday to Friday (9am – 5pm)

Salary: From £45,000 plus an excellent benefits package

• Hybrid working
• Eligibility to annual bonus scheme
• 25 days annual leave plus bank holidays
• Competitive pension
• 4x basic salary life assurance
  
  
  

A great opportunity for an organised Executive Assistant to provide high‑level organisational, administrative, and strategic support to the Scania Financial Leadership team.

In this role you will act as a central coordination point for Scania Finance, managing key activities, communications, and priorities, as well as sensitive and confidential information. You will enjoy supporting cross‑functional interactions, maintaining a structured, efficient working environment and ultimately ensuring a smooth operation.

A pro-active approach with integrity in all you do are both essential.

In this role you will:

• Coordinate all key meetings for the Managing Director, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‑up across the Commercial office.
• Assist in the creating of agendas for relevant meetings.
• Be the liaison between the Managing Director and the Leadership team members.
• Identify and share best practices, as well as following up on decided actions.
• Coordinate and attend meetings and where necessary, minute and share action points.
• Proactively manage the Managing Directors calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward‑planning.
• Oversee all travel arrangements, itineraries, and logistics.
• Prepare documents for signature, circulating meeting packs and materials as required.
• Oversee and manage the Managing Directors inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow‑up on actions, deadlines and key communications.
• Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.
• Build strong working relationships across Traton Group, Scania Financial Services, Scania GB and other Group functions to support collaboration, information exchange and timely decision‑making.
• Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values
• Prepare briefing papers and material to support strategic meetings and initiatives
  
  
  

About you:

• Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.
• Excellent communicator – both verbally and in writing, pro-actively communicating with internal and external stakeholders.
• Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.
• Manage expectations – pro-actively manage the expectations of those around you, gatekeeping your line managers diary and time.
• Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.
  
  
  

Closing date: 04.06.26

If you like the sound of this opportunity please apply today!

Working for Scania is not just about the job. It’s about you too, and this is where the company goes the extra mile and provides an industry leading employment package. We offer an excellent benefits package which includes a pension scheme, complementary life insurance, financial incentive schemes and discounts on major retail outlets including groceries.

At Scania we invest considerably in colleague development, and you can expect to receive comprehensive training and career progression not only in the UK but throughout our Global organisation.

We have a strong and supportive culture, where each individual is seen, respected and has the potential to contribute. We trust each other to act and make decisions, and we believe in a more flexible future workplace based on individual needs. For us, diversity and inclusion is a strategic necessity. By having colleagues with the widest possible range of skills, knowledge, backgrounds, and experiences, we ensure we have the right people and together with an inclusive corporate culture, this drives our business forward. We want our colleagues to feel proud and happy to work for us, no matter where they are from or who they are, and we strive to achieve an inclusive and family-friendly environment for everyone.

Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; CUSTOMER FIRST, RESPECT, ELIMINATION OF WASTE, RESPONSIBILITY and TEAM SPIRIT in all we do.