Executive Assistant - #139047

Portsmouth

Administration

Full time

Permanent

Salary – competitive depending on experience

Hours – ideally Monday to Friday, 37.5 hours per week with flexible, hybrid working – open to both full and part time but minimum 25 hours over 4 days

Holiday – 23 days annual leave (excluding bank holidays) increasing by one day per each year of service (up to a maximum of 5 days)

Location – Portsmouth or Southampton

About The Executive Assistant Role

We are TC Group, the fastest-growing top 20 accountancy firm in the UK. We’re business advisors and accountants, with over 30 years of experience we’ve honed our skills and developed our service offering to deliver a much wider range of bespoke support and advice to ambitious business owners and their businesses.

We have an exceptional opportunity for a highly skilled and proactive Executive Assistant to support one of our Group Managing Partners (GMP) to be based in Portsmouth or Southampton. This pivotal role is a fast-paced, traditional EA role requiring an individual who thrives in a high-pressure environment, excels at problem-solving, and has impeccable organisational skills.

The GMP’s role is not only to run their own portfolio of clients and team but also to work closely with partners of other portfolios around the country as well as working with the board of executives to enhance the TC Group offering.

Executive & Business Support

Key responsibilities of an Executive Assistant will include:

• full diary management, including scheduling high-profile meetings with clients, staff (including group board members) and key stakeholders
• provide top-tier administrative support to the GMP
• coordinate meetings, calendars and schedules with other EA’s in the group.
• prepare and edit correspondence, reports, and presentations
• handle confidential documents and information discreetly
• manage the GMP’s e-mail inbox and maintain confidentiality with this
• facilitate communication between the GMP and internal departments
• capture actions, ensure projects are on track and follow up meetings / tasks are actioned
• conduct research and prepare briefs
• prepare all necessary materials ahead of meetings
• coordinate logistics for frequent travel, including flights, accommodations, and itineraries
• manage expenses, ensuring timely reconciliation and accuracy
• handle last-minute scheduling changes and urgent requests, including occasional evening or weekend adjustments
• deftly manage an extremely busy and agile schedule
• work closely with a Team Assistant and other Partners to ensure smooth office operations.
• assist with administration and tasks for the GMP’s other business interests
  
  

Personal & Family Logistics Management

• synchronise the GMP’s professional and personal calendars, ensuring alignment with external schedules
• regularly cross-check calendars to avoid conflicts and ensure he is present for family events
• provide discreet and professional support to facilitate a balanced work-life dynamic
• The role may involve occasional travel so you must be flexible and able to work outside of normal working hours when required.
  
  

About You

We are looking for candidates with the following skills and experience:

• experienced EA with proven ability to support a demanding senior executive within an agile environment
• preferably experience working in the accountancy industry but experience working in a professional industry is essential
• proficiency in Microsoft Office Suite
• excellent organisational and time management skills
• resilient, professional, thrives under pressure and love finding solutions
• able to balance a high volume of requests and actions without dropping a ball
• a natural relationship builder
• empathetic, able to read the room and act with respect, compassion and integrity at all times
• strong verbal and written communication skills
• ability to handle sensitive information with discretion
  
  

Full Benefits Available For The Executive Assistant

• pension scheme
• group life assurance 4 x salary
• car parking
• hybrid working between office and home
• social functions and events
• access to our employee benefits portal – cashback and vouchers on everyday purchases
• employee Assistance Programme
• employee Referral Bonus – we’re always looking for talented individuals to join our team
  
  

About Us

TC Group is growing and changing at quite a pace! We’re an ambitious group of people with the same aim – to create a consistent, high-quality experience for our clients. Like us, our client list is growing – we’re supporting more and more of the UK’s ambitious business owners, SME’s and large Corporations and it’s a real team effort. We’re helping them make courageous decisions to grow their businesses.

We always seek the best talent, looking for individuals who are technically brilliant, solution-focused and continually strive to be the best in class. Each member of our team plays an integral part in creating the unique feel and culture of our business, which in turn helps us continue to grow, develop and evolve. We are an equal opportunity employer and welcome candidates from all backgrounds.

We can only accept applications from candidates who are based in the UK and unfortunately we are unable to provide Sponsorship.