Executive Assistant - 12 Month FTC - #190051

Description

Footasylum is a leading UK-based retailer specialising in streetwear and sportswear, committed to delivering innovative and trend-setting products to our customers, with a strong focus on digital transformation and data-driven decision-making.

We are looking for an Executive Assistant to join our successful Executive Team on a 12 Month FTC (Maternity Cover). You will have the opportunity to have an impact on day-to-day operations of the office. This is a varied and fast-paced role where no two days are the same. You'll be at the heart of the business, helping senior leaders stay organised, focused, and able to perform at their best.

About You

We are looking for someone who embodies the Footasylum values – Community, Collaborate and Challenge. You will be an expert in UK culture and a brand fanatic.

You will be adaptable and have strong attention to detail.

You will be able to organise tasks and use your initiative to prioritise an ever-changing workload.

You will have passion. It can be with fashion, it can be with something else, but we want to help utilise that passion into your career. We encourage people to defy the ordinary.

Along with;

• Discretion is of the utmost importance for this role, so you must be able to be professional when dealing with confidential matters.
• This role requires you to liaise with all areas of the business so your communication skills must be strong.
• We are keen to hear from you despite your experience, as we want to know about your motivations and what is driving you to apply for the role.

Responsibilities

The role is varied and will include:

Executive Support

• Manage busy diaries, meetings, and appointments.
• Prepare meeting agendas, take minutes, and track actions.
• Manage inboxes and prioritise emails.
• Screen and handle emails and enquiries.
• Prepare reports, presentations, and briefing documents.
• Support executives with day-to-day administration and organisation.

Business & Office Support

• Help keep the Head Office running smoothly.
• Maintain and update files, records, and SharePoint documents.
• Raise purchase orders and process invoices.
• Organise and maintain effective filing systems.
• Support continuous improvements to administrative processes.

Travel & Event Coordination

• Arrange travel, accommodation, and itineraries.
• Organise meetings, events, and company activities.
• Support employee engagement initiatives and social events.

Stakeholder Management

• Build positive relationships across the business.
• Liaise with senior managers, department heads, employees, and external contacts.
• Respond to queries and ensure requests are handled efficiently and professionally.

ESG & Sustainability Support

• Provide support to the Head of ESG on sustainability initiatives.
• Assist with policy updates, charity partnerships, reporting, and related projects.
• Help coordinate activities that support the company's ESG goals.

Why Footasylum?

We are one of the UK’s leading omni channel retailers, but as well as that, we’re a genuinely great place to work. We value you and your development. Our people across the business have taken on new opportunities, whether that’s stepping into a new role, moving into a different department, or building new skills through the support and training we offer. Our goal is to create a fun, supportive environment where your success matters just as much as ours, and where you have the tools, encouragement, and opportunities to achieve your goals.

Diversity

We recognise and value the importance of diversity to help make sure we have a diverse perspective when we are building services to customers and the wider business. This is great news for us. But for us, diversity is also about, building happy energised teams full of people who want to learn and want to be inspired by each other's different backgrounds and experiences.

Recruitment Process

We review applications on an individual basis, and if we feel you would be a good fit we’ll invite you for a call or Teams video for an informal chat about the role, and to see if we’re a good fit for you.

We value open and honest conversations and collaboration, giving you a chance to learn about what we are doing in an informal and friendly environment. We want to know about you and why you feel that this is the opportunity for you. Please note, this is not a remote role, and our expectation is that you will be able to attend Head Office in a hybrid way, in Greater Manchester.