Contracts Administrator - #48863

Cambridge University Hospitals NHS Foundation Trust


Date: 2 weeks ago
City: Cambridge
Contract type: Full time
Job overview

To support the management of a professional administration service within the Estates Operations Department; receipting of invoices and recharges for maintenance works; working with Excel spreadsheets and Computer Aided Facilities Management (CAFM) systems to track finance spends; working with engineering teams to support contract information. Organise and schedule meetings with external contractors and engineers. Provide administration support to the front of office by dealing with customers and updating online call support system.

Main duties of the job

Carry out a range of complex administrative tasks specific to work area.

Provide comprehensive support to the senior team including diary management, coordinating and arranging meetings, taking minutes.

Update staff and patient records using Trust electronic systems.

Deal with enquiries face to face, via telephone and email supporting junior staff with more difficult situations.

Ensure appropriate stock levels and resources are available.

Process invoices and monitor the budget as instructed by the Senior Contracts and Finance manager.

Provide a range of documents, e.g. letters, spreadsheets, posters, using relevant software packages.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

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