Commercial Co-ordinator - #151403

Position Summary

Ponticelli are looking for an experienced Commercial Co-ordinator to join our team! The role would be responsible for the coordination of the the delivery of comprehensive tenders in response to client enquiries and Invitations to Tender, ensuring instructions are followed, and proposals are submitted on time, technically compliant and commercially competitive, while supporting business development through administrative coordination.

Key Deliverables:

• Co-ordinate tendering efforts by gathering commercial, technical, contractual, and administrative input, including from third-party suppliers.
• Maintain proposal bid tracking systems and activity trackers for accurate reporting and live progress updates.
• Act as custodian for tender processes, including bid logging, requirement reviews, kick-off meetings, task assignments, clarifications, reviews, and approvals.
• Ensure submissions use compelling, industry-standard narratives to support award recommendations.
• Maintain and update CRM system with accurate opportunity, contact, and client interaction data.
• Maintain tender and proposal libraries ensuring content is relevant, current, and appropriately structured.
• Assist with lead generation by reviewing platforms such as Pathfinder, EIC, NOF, Energy Voice, OGV, LinkedIn.
• Coordinate planning and logistics for events, client meetings, exhibitions, and conferences.
• Collaborate with marketing/communications teams to ensure business development collateral is current.
• Provide timely and accurate administrative support to enable efficient operation of the Business Development team.
  
  

Profile Wanted

Qualifications and Work Experience:

Essential: Strong organisational, multitasking, and time management skills with the ability to work effectively under pressure and meet tight deadlines.

Essential: Proficiency with Microsoft Office Suite and CRM systems, ensuring accurate data entry and reporting.

Desirable: Experience in contracts, tendering, or proposal roles, including cost estimation and commercial diligence.

Desirable: Proven experience in administrative or coordinator roles, ideally within business development, sales, or commercial environments.

Desirable: Previous experience in energy, engineering, industrial services, or related sectors.

Job Specific Knowledge:

Essential: Comprehensive understanding of tendering and proposal processes, including bid coordination and submission compliance.

Essential: Familiarity with CRM systems and best practices for maintaining data accuracy and opportunity tracking.

Essential: Knowledge of relevant industry portals and platforms for lead generation (e.g., Pathfinder, Achilles, Energy Voice).

Desirable: Awareness of commercial opportunity trends and ability to identify viable business leads.

Desirable: Understanding of cross-departmental coordination and stakeholder engagement in commercial bid processes.

Skills:

Essential: Excellent communication and interpersonal skills, capable of liaising confidently with internal teams and external clients.

Essential: Strong planning and organisational skills, with the ability to prioritise conflicting tasks efficiently.

Essential: High attention to detail and commitment to producing quality, error-free documentation.

Desirable: Ability to challenge existing processes constructively and suggest improvements.

Desirable: Maintains confidentiality and professionalism in all interactions.