Administrative Assistant - Pupil Admissions & Pupil Data - #194379

Administrative Assistant – Pupil Admissions & Pupil Data

Barnes Farm Primary School

Scale 4 – 30 hours per week - Term Time Only

£18,645 - £18,944

Reporting to: Administrative Team Leader

Join Our School Team

We are seeking a highly organised, professional and enthusiastic Admin Assistant to play a key role in supporting the smooth day-to-day running of our school. This varied and rewarding role combines front-of-house reception duties, pupil welfare support, admissions administration and the management of pupil data.

The successful candidate will be the first point of contact for parents, pupils, staff and visitors, providing a welcoming and efficient service while ensuring the highest standards of accuracy, confidentiality and safeguarding.

Key Responsibilities

• Manage pupil admissions enquiries, applications and transitions for new starters and leavers.
• Maintain accurate pupil records and data within the school's Management Information System (MIS).
• Support the completion of statutory returns, including the termly Pupil Census.
• Act as a first point of contact for telephone, email and face-to-face enquiries.
• Provide reception and visitor management services, ensuring school security procedures are followed.
• Support pupil welfare, including administering first aid and liaising with parents regarding illness or injury.
• Assist with school trips, events, assemblies, productions and extracurricular activities.
• Manage school meal administration, free school meal eligibility checks and holiday voucher schemes.
• Support wraparound care administration, bookings and debt management.
• Produce reports, correspondence and administrative documentation as required.
  
  

Essential Criteria

We are looking for a candidate who can demonstrate:

Qualifications & Experience

• Experience of administrative work within a busy office environment.
• NVQ Level 2 qualification (or equivalent).
• First Aid qualification (or willingness to obtain one).
  
  

Knowledge & Skills

• Good understanding of administrative systems and procedures.
• Knowledge of general school policies and procedures.
• Understanding of Health & Safety requirements.
• Good literacy and numeracy skills, including GCSE Grade C/4 or equivalent in English and Maths.
• Competent IT skills, including use of Microsoft Office applications, databases and office equipment.
• Excellent written and verbal communication skills.
• Ability to produce accurate records and correspondence.
  
  

Personal Qualities

• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities and work effectively under pressure.
• Ability to work independently and as part of a team.
• Strong interpersonal skills with the ability to build positive relationships with pupils, families, colleagues and external agencies.
• Professional, approachable and customer-focused manner.
• Commitment to equality, diversity and inclusion.
• Understanding of the importance of confidentiality and data protection.
  
  

Working with Children

• Understanding of children's welfare, wellbeing and development.
• Ability to support pupils who are unwell or require assistance.
• Understanding of safeguarding and child protection responsibilities.
• Awareness of behaviour management approaches and special educational needs.
  
  

Why Join Us?

You will become part of a supportive and dedicated school community that is committed to providing the very best educational experience for every child. We value professionalism, teamwork and continuous development, and offer opportunities for training and career progression.

Safeguarding

The Chelmsford Learning Partnership is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be subject to enhanced DBS checks and satisfactory references.

Ready to apply?

If you’re looking for a rewarding, flexible role where your skills make a real impact—we’d love to hear from you.

The Chelmsford Learning Partnership is committed within its schools to:

• Safeguarding and promoting the welfare and safety, and the spiritual and cultural development of children and young people;
• Promoting equality of opportunity and community cohesion where the diversity of different backgrounds and circumstances is appreciated and positively valued;
• The fundamental British values of democracy, the rule of law, individual liberty and mutual respect and tolerance for those with different faiths and beliefs and expects all staff, volunteers and other workers to share in this commitment.
  
  

As an equal opportunities employer, The Chelmsford Learning Partnership is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join The Chelmsford Learning Partnership.

In compliance with safer recruitment procedures and guidelines, all applications must be made on an application form, CVs will not be accepted.  This appointment will be subject to pre-employment checks including an enhanced disclosure from the Disclosure and Barring Service and satisfactory references. The Chelmsford Learning Partnership is an equal opportunities employer.

Closing Date

2026-07-15

Apply Now

Overview

• Role
  
  

Support - Admin

• Salary
  
  

£18,645 - £18,944

• Type
  
  

Part Time – Permanent

• Location
  
  

Chelmsford

• Downloadable Job Files
• Job Description & Person Specification
• Policy Document
• Policy Document