Administrative Assistant - #194434

Type: Full Time, Permanent

Location: Glasgow

Working Pattern: Minimum 2 days per week in the office, 3 days remote

About The Role

Provide essential administrative and file management support to the legal team, ensuring smooth operations and excellent client service. You’ll work closely with fee earners, Practice Assistants, and Legal Support Assistants to deliver a responsive, high-quality service.

Key Responsibilities

• Client Support: Maintain client data in Interaction, assist with engagement letters, audit responses and client research.
• Administration: Manage file opening/closing, document organisation, and compliance with naming conventions.
• Events & Logistics: Support internal/external events, book travel, and coordinate materials.
• Financial: Assist with billing, expenses, and invoice processing via Chrome River.
• Processing: Prepare court bundles, upload data to client portals, and ensure accuracy of client/internal data.
• Communication: Liaise with team members to meet deadlines and provide updates.
  
  

What We’re Looking For

• Strong organisational skills and attention to detail.
• Excellent communication and client service focus.
• Proactive, adaptable, and a team player.
• Intermediate Microsoft Office skills and experience with document/case management systems.
• Previous office-based administration experience preferred.
  
  

The Team

You will join a collaborative Legal Support team, working closely with fee earners and Business Services colleagues in a fast-paced environment where teamwork, flexibility and exceptional client service are key.

What's in it for you?

• Hybrid working - A minimum of 2 days each week in our Glasgow office, with the flexibility to work from home for the remainder of the week.
• Career development opportunities - Structured learning and development, mentoring, career pathways and internal mobility opportunities across our global network.
• Inclusive culture - Named GCC Law Firm of the Year and Pro Bono Firm of the Year, reflecting a commitment to community, DE&I, and purpose-driven work.    
• Global exposure - Work alongside colleagues and clients across multiple countries as part of a leading international firm.
• Modern Glasgow office - Enjoy a contemporary city- centre workspace.
• Benefits and wellbeing –Including life assurance from day one, an annual Wellbeing Day, Volunteer Day, Employee Assistance Programme, lifestyle discounts and a range of health and wellbeing support.
  
  

Please note: eligibility for benefits may vary based on location and length of service. Full details will be confirmed upon joining.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.