Admin Project Assistant - #138987

About Huawei Research And Development UK Limited

Founded in 1987, Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000 employees and operate in over 170 countries and regions, serving more than three billion people around the world.

Our vision and mission is to bring digital to every person, home and organization for a fully connected, intelligent world. To this end, we will drive ubiquitous connectivity and promote equal access to networks; bring cloud and artificial intelligence to all four corners of the earth to provide superior computing power where you need it, when you need it; build digital platforms to help all industries and organizations become more agile, efficient, and dynamic; redefine user experience with AI, making it more personalized for people in all aspects of their life, whether they’re at home, in the office, or on the go.

This spirit of innovation has led Huawei to work in close partnership with leading academic institutions in the UK to develop and refine the latest technologies. With a shared commitment to innovation and progress, both parties have worked together to achieve common goals and establish a strong partnership. The partnership between UK and Huawei help to develop the technologies of the future that will transform the way we all communicate, work and live.

For the past 30 years we have maintained an unwavering focus, rejecting shortcuts and easy opportunities that don't align with our core business. With a practical approach to everything we do, we concentrate our efforts and invest patiently to drive technological breakthroughs.

This strategic focus is a reflection of our core values:

• staying customer-centric,
• inspiring dedication,
• persevering,
• Growing by reflection
  
  

Huawei Research And Development UK Limited Overview

Huawei’s vision is a fully connected, intelligent world. To achieve this, we work to inspire passion for basic research around the world. Our combined passion drives development across the global innovation value chain. Huawei has the largest Research and Development organization in the world with 96,000+ employees in research centers around the globe. In the UK, we already have design centers in Cambridge, London, Edinburgh and Ipswich. We continue to explore and define new research directions and new services. We have expanded our collaborations with academic researchers; researched new network architectures, integration of communications and key enabling technologies; and developed the fundamental theories of these technologies. We invite you to join us on this exciting journey and drive your career forward.

Job Summary

We are looking for a mandarin speaking multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist the Project Manager with a successful delivery of the project.

The candidate should be professional, attentive with a good understanding of processes and an attention to detail. They should always be prepared and responsive, willing to meet each challenge directly and be responsible for the result. The successful candidate must be a team player comfortable with computers, including computer software such as Excel, PowerPoint and Word as well as proficient in both business English written and verbal communication. Most importantly, she/ he should have a genuine desire to meet the needs of the project team.

Key Responsibilities:

• Assist with meeting organisation, including booking the meeting and setting up agenda, outputting meeting minutes;
• Coordinate all aspects of the relocation, ensuring minimal disruption to daily operations;
• Assist with Project manager to track actions to ensure the completion on time;
• Assist with Project manager to prepare project monthly report, including project status, delays and key milestones;
• To archive and maintain accurate records of all information for documentation in a timely manner;
• To assist with other admin related task as requested;
• Assist procurement manager to deal with Supplier selection:
• Prioritising and taking action on incoming purchase requests to review and clarify requirements with purchase requestor.
• Make sure the requirement is clear, discuss with BU and make supplier selection strategy under procurement process and get approved by procurement manager or procurement committee depends on different scenarios. Carry out the strategy and have the final decision.
• Place the order and ensure the delivery of goods or services on time, track the order and resolve the temporary urgent delivery.
  
  

• Assist procurement manager to deal with Supplier qualification:
• Communicate with potential supplier to feedback supplier basic information.
• Negotiate with supplier to sign the supplier qualification relevant agreement.
• Analysis the supplier certification if can meet our benchmark, report the procurement manager about the result.
  

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of Huawei Research and Development UK Limited.

Required:

• Mandarin speaking
• Fluency in English (written and spoken);
• Good command of MS Office (Word, Excel, PowerPoint, Outlook);
• Team spirit, openness for an international environment;
• Result-driven attitude;
• Well-organized and structured working style.
• Great communication skills.
  
  

Desired:

• Project management experience
• Purchasing experience
• Able to work under pressure to meet tight deadlines.