Accounts Clerk - #146043
UK Ministry of Defence
Date: 2 weeks ago
City: Sleaford
Contract type: Part time
Public Accounts, Support Wing HQ, RAF Cranwell, Sleaford, Lincolnshire, NG34 8JB
Job Summary
Do you have excellent numerical, communication and organisational skills? Are you a team worker with the ability to use your own initiative? If the answer is yes, then we are looking for an enthusiastic Accounts Clerk to join Public Accounts, Business and Finance.
This position is advertised at 37 hours per week.
Job Description
Inputting various payments onto the MOD accounting system COM. Once a voucher is raised the payment is then entered on Bankline for authorisation and payment. Actioning all recoveries and bills via the MOD WebIris system.
Issuing Railcards and Photocards to entitled Service Personnel and their dependants. Upon receipt of applications ensure all information is included and correct. Maintaining the register and booking an appointment for the issue of the Railcards and Photocards. Completion of the end of month return.
Paying ESS bills with the electronic Procurement Card which can be paid via the phone or online. Complete the Physical Evidence Template (PET) each time payments are made which includes copies of the invoices, authorisation to pay and receipts for the payments.
Providing advice and guidance on all aspects of Public Accounting.
Maintaining the Losses Register. Prepare Quarterly Returns and End of Year Returns to Air Cmd.
To register Income Generation requests for payments and rebate requests.
Checking the Bank Statement on a weekly basis to ensure it is 100% and all payments/receipts have COM voucher issued correctly
Keeping all Accounts Guides for every task up to date and formally reviewed twice a year to ensure current.
Inputting various payments onto the MOD accounting system COM. Once a voucher is raised the payment is then entered on Bankline for authorisation and payment. Actioning all recoveries and bills via the MOD WebIris system.
Issuing Railcards and Photocards to entitled Service Personnel and their dependants. Upon receipt of applications ensure all information is included and correct. Maintaining the register and booking an appointment for the issue of the Railcards and Photocards. Completion of the end of month return.
Paying ESS bills with the electronic Procurement Card which can be paid via the phone or online. Complete the Physical Evidence Template (PET) each time payments are made which includes copies of the invoices, authorisation to pay and receipts for the payments.
Providing advice and guidance on all aspects of Public Accounting.
Maintaining the Losses Register. Prepare Quarterly Returns and End of Year Returns to Air Cmd.
To register Income Generation requests for payments and rebate requests.
Checking the Bank Statement on a weekly basis to ensure it is 100% and all payments/receipts have COM voucher issued correctly
Keeping all Accounts Guides for every task up to date and formally reviewed twice a year to ensure current.
Person specification
The duties and responsibilities of the role include, but are not limited to:
Working directly to the Public Accounts Officer.
Ensuring that the office is kept locked outside normal working hours.
Ensuring that all registers are maintained and are up-to-date, accurate and neat.
Behaviours
We'll assess you against these behaviours during the selection process:
This post does not offer any assistance with relocation allowances.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (250 - Word count)
At sift, you will be assessed against your Statement of suitability and the following:
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Requests to work flexibly and/or part time will be considered, taking into account business needs.
Please note the salary will be pro-rata where part time hours are undertaken.
Please see the link to our YouTube channel for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit. www.youtube.com/@DMS_MilMed
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
There is no requirement to deploy as this is met by our uniformed personnel, but you will form the continuity of care required by our patients when based at home.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
This vacancy is part of the A Great Place to Work for Veterans initiative, Making the Civil Service a Great Place to Work for Veterans - GOV.UK (www.gov.uk)
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact [email protected] Feedback will only be provided if you attend an interview or assessment.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
Job Summary
Do you have excellent numerical, communication and organisational skills? Are you a team worker with the ability to use your own initiative? If the answer is yes, then we are looking for an enthusiastic Accounts Clerk to join Public Accounts, Business and Finance.
This position is advertised at 37 hours per week.
Job Description
Inputting various payments onto the MOD accounting system COM. Once a voucher is raised the payment is then entered on Bankline for authorisation and payment. Actioning all recoveries and bills via the MOD WebIris system.
Issuing Railcards and Photocards to entitled Service Personnel and their dependants. Upon receipt of applications ensure all information is included and correct. Maintaining the register and booking an appointment for the issue of the Railcards and Photocards. Completion of the end of month return.
Paying ESS bills with the electronic Procurement Card which can be paid via the phone or online. Complete the Physical Evidence Template (PET) each time payments are made which includes copies of the invoices, authorisation to pay and receipts for the payments.
Providing advice and guidance on all aspects of Public Accounting.
Maintaining the Losses Register. Prepare Quarterly Returns and End of Year Returns to Air Cmd.
To register Income Generation requests for payments and rebate requests.
Checking the Bank Statement on a weekly basis to ensure it is 100% and all payments/receipts have COM voucher issued correctly
Keeping all Accounts Guides for every task up to date and formally reviewed twice a year to ensure current.
Inputting various payments onto the MOD accounting system COM. Once a voucher is raised the payment is then entered on Bankline for authorisation and payment. Actioning all recoveries and bills via the MOD WebIris system.
Issuing Railcards and Photocards to entitled Service Personnel and their dependants. Upon receipt of applications ensure all information is included and correct. Maintaining the register and booking an appointment for the issue of the Railcards and Photocards. Completion of the end of month return.
Paying ESS bills with the electronic Procurement Card which can be paid via the phone or online. Complete the Physical Evidence Template (PET) each time payments are made which includes copies of the invoices, authorisation to pay and receipts for the payments.
Providing advice and guidance on all aspects of Public Accounting.
Maintaining the Losses Register. Prepare Quarterly Returns and End of Year Returns to Air Cmd.
To register Income Generation requests for payments and rebate requests.
Checking the Bank Statement on a weekly basis to ensure it is 100% and all payments/receipts have COM voucher issued correctly
Keeping all Accounts Guides for every task up to date and formally reviewed twice a year to ensure current.
Person specification
The duties and responsibilities of the role include, but are not limited to:
Working directly to the Public Accounts Officer.
Ensuring that the office is kept locked outside normal working hours.
Ensuring that all registers are maintained and are up-to-date, accurate and neat.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
- Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- 25 days holiday a year, growing one day a year to 30 days after five years
- A Civil Service pension with an employer contribution of 28.97%
- Access to gym
- Pay as you dine facilities
- On Site Parking
This post does not offer any assistance with relocation allowances.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (250 - Word count)
At sift, you will be assessed against your Statement of suitability and the following:
- Leadership
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
- Leadership
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Requests to work flexibly and/or part time will be considered, taking into account business needs.
Please note the salary will be pro-rata where part time hours are undertaken.
Please see the link to our YouTube channel for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit. www.youtube.com/@DMS_MilMed
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
There is no requirement to deploy as this is met by our uniformed personnel, but you will form the continuity of care required by our patients when based at home.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
This vacancy is part of the A Great Place to Work for Veterans initiative, Making the Civil Service a Great Place to Work for Veterans - GOV.UK (www.gov.uk)
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact [email protected] Feedback will only be provided if you attend an interview or assessment.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
- Name : Mal Lamb
- Email : [email protected]
- Telephone : 03001608858
- Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
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